Budget Planning
The Budget Planning cycle for 2013-2014 will soon start and it is essential that input from all Cabinet Officers is received.
The plan should consider all costs of running District 105D by specific budget headings.
Please would you provide your best estimate as follows:
• Travel - attendance at cabinet meetings (as required), team meetings, authorised attendance at zone/region/MD meetings (currently 22p per mile)
• Postage, printing and telephone costs
• Other authorised expenses (please refer to current guidelines)
Please also take into consideration :
• Any Island travel costs
• Where partner is also a cabinet member, pro-rata costs where appropriate
• Officers who serve on more than one committee, costs to be allocated against each relevant budget heading as appropriate.
• Officers who have more than one cabinet position, pro-rata expenditure e.g. attendance at Cabinet (as required) between each area of responsibility to avoid over estimation of costs.
• Any wish list items!
Please follow the Cabinet reporting route detailed by the District Governor - and would also ask that:
• Vice District Governors: outline any possible cabinet or any committee reshuffle in the pipeline
• Committee Chairs: co-ordinate for each member of your committee
• Region Chairpersons: please co-ordinate for yourself and Zone Chairpersons for Zone/Region meetings ONLY and send direct to District Treasurer
• Region Chairpersons: please coordinate for yourself and Zone Chairpersons for GMT/GLT meetings and send to GLT/GMT Coordinator
• Other Officers: please report information direct to District Treasurer
The budget for Convention 2014 is to be prepared by Host Committee and co-ordinated by Convention Chairman please.
The draft budget will be reviewed by the Finance Committee and brought to the October Cabinet Meeting for discussion and approval, so it would be appreciated if ALL information could be sent to me by 30th September please.
It is most important that information is received on behalf of ALL Cabinet Officers. If you are new to Cabinet please discuss with previous officer, committee chair or myself. However, where NO information is received, budget will be allocated based on historical information. Please use the attached template!
There is a need to be realistic with the budget plan and previous expenditure against budget allocation will be analysed. I appreciate that there is a rather protracted timescale with this budget planning process as it is a requirement of our Constitution for the budget to be agreed at Convention. There is not an opportunity for any budget revision, so this needs to be the best estimate at the time and we need to be as accurate as possible please.
Thank you.
Linda Picton
District Treasurer
August 2012
Budget Form
District Officer and Committee Chair, please download this form.
