Lions Information Day 2015
This page is taken from the PowerPoint slides shown at the event. You can download and view the original slideshow below.
If you have any questions regarding these topics, please contact relevant presenters.
12th April 2015
District Governor: Lion Mike Hendy
Agenda
- Introductions – GLT Lion Brigid
- DGE Objectives & Vision – DGE Alan
- Club Officers – DG Mike (in here)
- District Officers – IPDG David (break out room)
- Communications & Reporting – DS Godwin
- Charitable Trust status changes – IPDG David
- Lunch (around 12.45)
- New GMT/GLT initiatives – GMT Pauline/GLT Brigid
- What do you want from your DG Team? – All
- Summary and Close – DGE Alan (around 15.30)
DGE Objectives & Vision
DGE Alan Chapman
2015/2016 International President Theme:
Therefore my theme:
“Teamwork with friendship and fellowship”
Main focus – back to our beginnings and raison d’etre
- Re-vitalise community service activity by encouraging smaller clubs to work together on larger projects where practical/possible:
- Combining teams from different clubs
- Combining Leadership abilities from different clubs
- Celebrate successes with others thus ensuring friendship and fellowship among clubs
- Maybe Zone/Region community service projects
- Work together with other organisations to promote community service – they are not competitors, they are also service organisations
- Higher visibility in the community should lead to the opportunity to grow club memberships
Club Officers
DG Lion Mike Hendy
Who are the principal club officers?
- President
- Secretary
- Treasurer
- Membership Chairman
- Tail Twister
What do you think their role is?
President
Chief responsibilities:
- Chair all club meetings and BoDs
- Oversees elections of Officers
- Oversees regular functioning of committees
- Acts as member of DG Advisory Committee (via Zone meetings)
- Has no absolute power in club – that comes from BoD recommendations and club acceptance
Secretary
Chief Responsibilities:
- Liaison officer between club and District/LCI by timely submission of reports
- Member of DG Advisory committee via Zone meetings
- Maintains all records of club and board meetings
- Issues to successor all records at end of tenure of office
Treasurer
Chief Responsibilities:
- Receive all monies due from club members
- Pay to District, MD, LCI and any other creditors sums as they become due
- Maintain all club financial reports
- According to local custom, arrange for accounts to be scrutinised by independent person and report such arrangement and result to BoD
- Hand over all records to successor
Membership Chairperson
Chief Responsibilities:
- Development of a membership growth and retention programme
- Encourage other members to recruit new members
- Preparing and implementing timely orientation for all new members
Tailtwister
Chief Responsibilities:
- Promote harmony among club members by judicious imposition of fines or penalties
- Nobody can appeal against the Tailtwister decision
- Tailtwister can only be fined by unanimous vote of all members present
- DO NOT UNDERESTIMATE THE IMPORTANCE OF HAVING THE RIGHT PERSON IN THIS ROLE
These people are the major elements of the club team
Discuss
What issues could arise among the Club Team and its relationship within the club?
How would you overcome these issues?
Zone and Region Chairs for 2015/16
IPDG David Merchant
Role of Zone Chair
Communicator:
Ears and Eyes of DG
Clubs/Individual Lions and Cabinet
Cabinet and Clubs/Individual Lions
Motivator:
Be Positive and Transparent
Counsellor:
Be ready to support and advise
Meetings
Club Visits
Zone Meetings
Cabinet Meetings
District Convention
Reports
Club Visits: to DG
Monthly: to Region Chair and cc GMT
both positives and negatives
Cabinet: to Region Chair
Convention: to Region Chair
Communication!
Working with Others
Clubs
Region Chair
GMT/GLT
DGT
Deadlines
Check MyLCI
Dates in District Diary
Please adhere to all deadlines
Sets a good example
Helps everyone
Responding
Reply to emails etc in a timely fashion
Encourage Clubs to do likewise
Nil returns always required
Helps everyone
Succession Planning
Meet with Predecessor
Receive Relevant Information
Seek advice
Make sure it happens
Communication!
Additional Notes
Look for Likely Successors
Look for Prospective Leaders
Stand when addressing Clubs, Zones or Cabinet
Remember Alexander Graham Bell
Be available to advise Clubs or Lions
If unable to answer a question – say so
Then seek the answer and pass it on
If you need help – ASK someone
Region Chair
Member of GMT/GLT
Advise and Support
Zone Chairs
GMT/GLT
DGT
2 Way Process
Meetings
GMT/GLT
Cabinet
District Convention
Reports
GMT/GLT
Cabinet
District Convention
Communicate Regularly with Zone Chairs
Concerns?
Tell someone
Check receipt of monthly notes
Enjoy Your Year!
Communications and Reporting
DS PDG Godwin Micallef
Charity Commission Accounts
IPDG David Merchant (working with DT Lion Linda)
General Notes
Collection of Dues
Deadlines
Prepare a budget
Prepare end of Year Accounts
Accounts subjected to Independent Examination
Require minimum of 2 Accounts i.e. Fundraising and Admin
Cannot transfer from Fundraising to Admin
Insurance – may take contribution from Fundraising
Possible need for additional Insurance for large events eg Firework Displays
Electronic Banking
2nd person to authorise
Quicker
Can be used to pay dues
International dues to be paid directly to District Treasurer
All cheques must be made payable to LCI District 105D and endorsed according to need
Charity Commission Accounts
Submit Accounts and Report to Charity Commission annually
Copy District Treasurer
Make available to Club members
Make regular reports to Club
Hold regular Trustee Meetings
N.B. Accounts can be requested at any time – by Commission and/or members of the public
Role of Trustees
Charity is running well
Is doing what it was set up to do
Spends money wisely
On activities money was raised for
Prepare reports and accounts for Charity Commission
Does not breach its own rules of governance
Review governance regularly
Changes from 1st July 2015
Require written Policies
Conflict of Interest
Risk Management
Vulnerable Beneficiaries
SORPs - Statement of Recommended Practice
Enables Charities to meet its legal requirements for accounts
Provides a true and fair view
Provides consistency in sector’s interpretation of accounting standards
Requires figures for income and expenditure to be gross
Which Sorp?
FRSEE - Financial Reporting Standard for Smaller Entities
Information on Charity Commission website
Warning!
This could all change in 2016
Any changes should make life easier!
Charity Incorporated Organisation (CIO) status is being sought
A possible replacement to current Charitable Trust status
If you need any help or advice please consult the District Treasurer
Good Luck!
New GMT/GLT Initiatives
GMT Lion Pauline
GLT Lion Brigid
New GMT/GLT Initiatives
The Big 4 – Just Ask
Blueprint for a Stronger Club
New Club Development Programme
Join Together
Lions Mentoring Programme
Why ?
50% of New Members drop out within the first 3 years. Why?
Lengthy boring meetings
Club Cliques and politics
Lack of meaningful involvement
Lions Mentoring Programme Objective
Is to help every member achieve the goal of better service to his/her community.
Mentoring Programme
Mentoring Programme is divided into two parts - Basic and Advanced
Basic is divided into two levels
Level One
The Responsibility of Being a Lion
Level Two
Relationships
Basic Mentoring Programme
Level One: Responsibility of Being a Lion
Develop an understanding of who Lions are
Our Vision of Humanitarian service
Organisational structure
Responsibility of being a Lion club member
Level Two: Relationships
Developing relationships within the club
Preparation for leadership at club level.
Level Two should ideally be completed before the first anniversary of becoming a Lion
Advanced Mentoring Programme
Goal of the Advanced Programme involves the Mentee serving in Lions Leadership roles at the District Level or above
Level One: Results
Helps the Lion to further develop leadership and managerial skills
Have an excellent understanding of
What?
How?
Why?
in order to successfully conduct a service activity
Level Two: Replication
Developing others for leadership role within the club
Serves as a basis for leadership roles within the district structure
Lions Mentoring Programme
As Lions it is well known that ‘We Serve’,
BUT
it is not always remembered that we can service our community by
HELPING OUR FELLOW LIONS
What do YOU want from your DG Team/District Cabinet?
DG Lion Mike
Summary of Day – final questions
DGE Lion Alan
GLT Lion Brigid
